Vendor Information

Vendor Guide — How to do Business with the City of North Miami

The Procurement Department has created a guide (PDF) summarizing the City’s procurement procedures.  We hope this information is helpful in your business experience with the City. This is not intended to be a complete statement of the City’s entire purchasing practices and requirements.

Procurement Regulations

The City of North Miami Procurement Ordinance describes the rules and regulations used in the operation of the Procurement Department and details the duties, functions and authority of the Procurement Department. The City of North Miami Procurement Ordinance is available for review online on the Municode Website.

Prohibition on Use of Expanded Polystyrene and Single-Use Plastic Beverage Straws

City contractors and special event permittees shall not sell, use, provide in, or offer the use of expanded polystyrene food service articles or single-use plastic beverage straws in City facilities or on City properties. City contractors shall not sell or use expanded polystyrene or single-use plastic beverage straws within the City or while completing their duties to the City under contract.

Please refer to Section 7-201 of the Procurement Code for additional information.

All of the City's formal Solicitation notices are advertised on the City's website, the Daily Business Review and on DemandStar.

Subscribe to bid posting notices.

Service

The City utilizes DemandStar to better connect with vendors regarding bidding opportunities. DemandStar Free Agency offers a free notification service of solicitations issued by the City of North Miami. At a minimal cost, vendors have the option to download bids from DemandStar. Along with DemandStar, the City posts all advertised bids on the City's website. Downloads from the City's website are at no cost.

Registration

Registration with DemandStar is available online. For additional information about DemandStar services please call 866-273-1863.

Requirements

The evaluation of competitive bids is subject to Section 7-151 of the City Code which, except where contrary to federal and state law, or any other funding source requirements, provides that a preference of 10% of the total evaluation points or 10% of the total bid price shall be given to local businesses. 

To satisfy this requirement, the Solicitation Respondent must submit contract forms A-3 and A-6 (if applicable) with their submittal to receive local preference. Failure to submit the required documentation will render the Respondent ineligible for local preference.

To satisfy this requirement, the vendor shall affirm in writing that it meets the following requirements:

• Business must be located in the City of North Miami (City) with a current city business tax receipt and certificate of use issued at least twelve (12) months prior to the City’s issuance of the Solicitation AND;
• Business must have a physical business location/address located within the City’s limits, in an area zoned for the conduct of such business, from which the vendor operates or performs business on a day-to-day basis, that is a substantial component of the goods or services being offered to the City AND;
•  Business must certify in writing and provide all required documentation supporting its compliance with the foregoing at the time of submitting its bid or proposal by signing and notarizing this form.

Alternatively, a business who subcontracts at least twenty (20) percent of the contractual amount of a City project with subcontractors who meet the above listed criteria is deemed a Local Business for award of preference in accordance with Section 7-151 of the City of North Miami Code of Ordinances. The prime Bidder/Respondent must also submit Contract Form A-6 with their submittal, along with this form.

Please review our Local Preference Ordinance (PDF) to get complete details

Appointments

When seeking to do business with the City of Miami, the Procurement Department should be your first point of contact. Unscheduled visits to individual departments are discouraged and may be counter-productive.

Though not required, appointments are the preferred method for acquainting the Procurement staff with your business and will help you to complete your business with a minimum of lost opportunity. We suggest that initial visits be somewhat general, giving us an introduction to you and your product lines. 

Subsequent visits are ideal opportunities to explain in detail a single item or service that you provide. Line and business cards, catalogs, and price lists are always helpful.

Records

The Procurement Department maintains a comprehensive list of vendors for emergency management. If you are interested in providing services to the City in the event of a hurricane or disaster, please submit the following information about your company via email to the Procurement Department:

1. Business name
2. Type of service(s)
3. Phone number
4. Fax number
5. City/County

Additional Information

Provide us information for contracts with other governmental entities or municipalities for post hurricane goods and/or services that you have.