Online Room Reservation Application

Meeting Room Policy & Agreement

Use of Library facilities is limited to:

• Programs sponsored by the Library
• Programs co-sponsored by the Library
• Programs of educational, cultural, or recreational interest which complement the Library’s mission and aims.

Such usage of Library facilities does not imply Library endorsement of the aims, policies or activities of any individual or group.

Booking Regulations:

• No meetings shall be held after library hours; no exceptions.
• Meetings are to be held during regular Library hours, and meetings shall end no later than 5:45 PM Monday, 7:45 PM Tuesday through Thursday, and 4:45 PM on Fridays & Saturdays.
• Library premises, facilities, and equipment are to be left in the same condition in which they were found. Any trash generated during the program is to be disposed of in proper containers. A mandatory cleaning deposit is required for all meeting room reservations. This deposit must be paid by MONEY ORDER only. The deposit will only be refunded if the room is left in the same clean and orderly condition in which it was found. NO EXCEPTIONS. See Room and Fee Schedule for cleaning fees.
• All groups or individuals are subject to pay room rental fees, NO EXCEPTIONS. See Room and Fee Schedule for meeting room fees. 
• Cash, checks, and money orders are the only acceptable payments. Checks should be payable to “North Miami Public Library”.
• Bookings are made on a first-come/first-served basis.
• Bookings shall be made no later than 3 weeks before the requested date; no exceptions will be made.
• No bookings will be made more than three months in advance.
• No regularly recurring meetings/bookings or programs (daily, weekly, monthly, bimonthly) shall be held in the library.
• No attendance fees may be charged, nor collections taken, or sales made. However, only library-related fundraising activities are allowed. 
• Refreshments are only allowed in the Board Room or the Multi-Purpose Room. See Room and Fee Schedule at the bottom for specifics. 
• Meetings will only be booked when the meeting room policy is signed, and the payment is made.
• The library may not be used for personal or private profit, aggrandizement, or advertising. Private for-profit organizations or individuals are prohibited from disseminating promotional materials, business cards, taking attendance, registering patrons, requiring the purchase of materials or making referrals to a private for-profit entity. Non-profit organizations are permitted to disseminate promotional materials once approved by the library’s program coordinator or library director.
• A copy of this signed Meeting Room Policy and completed application for Use of Library Facilities must be submitted and approved by the Programs Coordinator.
• Any individual or group using the library facility is responsible for any item or equipment brought into the library by the individual or group. The library is not responsible for loss or damage to exhibits, special equipment, supplies, or other materials brought onto the premises by the individual or group. Individuals or groups are responsible for arranging the room to suit their meeting needs.
• The library shall not be used for meetings or programs that involve partisan politics or sectarian/denominational religion or for the purpose of a press conference or other media events.
• Smoking is not allowed anywhere in the library.
• Cancellations should be made at the earliest opportunity but at least one week in advance for a 95% refund, two days in advance for a 50% refund, and one day in advance for a 10% refund. No refund will be issued if cancellation is made the day of the event.

Maximum Occupancy per Room & Fee Schedule