Vendor Registration

“How to do Business with the City of North Miami”

The Purchasing Department appreciates your interest in doing business with the City of North Miami. We hope this information is helpful in your business experience with the City. We strive to obtain maximum competition and encourage new sources of supply, as well as local vendor participation in the award of contracts for the City’s purchases of all goods and services. Our website summarizes the City’s purchasing procedures and is not intended to be a complete statement of the City’s entire purchasing practices and requirements. Our How to do Business with the City of North Miami Manual is intended to be a helpful vendor guide.

Purchasing Regulations
The City of North Miami Procurement Ordinance No. 1244 describes the rules and regulations used in the operation of the Purchasing Department and detail the duties, functions, and authority of the Purchasing Manager. The City of North Miami Procurement Ordinance is available for review.
                                             
Vendor Registration
Businesses may download and our Vendor Registration form. The form can be submitted electronically, mailed or faxed to the procurement department. To submit the form electronically you must complete the form in its entirety and click on the button labeled “Email Application” at the bottom of the first page.   It is important to complete the entire registration form and indicate the type of services or commodities they provide to be contacted for quotations or solicitations.

W-9 Form
All vendors are required to complete a W-9 Request for Taxpayer Identification Number and Certification which is attached and must be submitted with your application.

Solicitation Notices
All of the City’s formal solicitation notices are advertised in the Daily Business Review and the City’s local NoMi Channel 77. The solicitation notices are available on www.demandstar.com. The City may issue informal solicitations by facsimile or email.

The City has contracted with Demand Star by Onvia for the maintenance of an automated vendor list and advertisement of bids and request for proposals (RFP’s). There is a minimal cost for businesses to download bids from Demand Star.  You may visit this website at www.demandstar.com  or contact Demand Star at 1.800.711.1712 for more information.

Cone of Silence
Pursuant to subsection (t) “Cone of Silence,” of Section 2-11.1 “Conflict of Interest and Code of Ethics Ordinance” of Miami-Dade County, a Cone of Silence is imposed concerning the City’s competitive purchasing process, which generally prohibits bidders communicating with staff or elected officials concerning the specific ITB/RFP until such time as the City Manager makes a written recommendations concerning the competitive purchase transaction. The statement fully disclosing the requirements of the “Cone of Silence” is detailed in every solicitation document.

Current Proposals and Quotes
All of the City of North Miami’s current and awarded proposals are listed with DemandStar.com.

Bid Tabulations / Awards
The City of North Miami posts bid tabulations and awards on Mondays following the scheduled bid openings. For a list of bid tabulations/awards, click here.

Evaluations and Presentations
The Purchasing Department posts public meeting notices of any evaluation committee meetings and/or oral presentations proposals. No Current Information.